Vital Statistics Technician
Company: County of Yolo, CA
Location: Woodland
Posted on: April 28, 2024
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Job Description:
Salary: $39,665.60 - $48,193.60 Annually
Location : Woodland, CA
Job Type: Full Time
Job Number: 2023-00149
Department: Assessor/Clerk-Recorder/Elections
Division: Clerk-Recorder
Opening Date: 08/11/2023
Closing Date: Continuous
Description
The County of Yolo is recruiting to fill one regular, full-time
position at the Assessor/Clerk-Recorder/Elections Office (ACE) in
the Clerk-Recorder branch. The candidate selected to fill this
vacancy will be allocated to either the Vital Statistics Technician
or the Vital Records Deputy Registrar classification depending on
their background and experience. Click here to learn more about the
Vital Records Deputy Registrar position.
The Vital Statistics Technician position within the Clerk-Recorder
branch of ACE is responsible for following established local and
State Vital Statistics laws, rules, and procedures for registering
and maintaining birth, death, and fetal death records in the
county. Technicians will assist in processing Burial Permits, Out
of Hospital Births, and non-communicable disease letters. This
position will provide excellent customer service to the public,
funeral establishments, and other government agencies. Technicians
will assist in the processing of certified copies of vital records,
Official Records requests, filing Fictitious Business Name
Statements (FBN), mailing Official Records, and other various
clerical functions.
Definition: Under direction, the incumbent processes, records, and
compiles all birth, death, and fetal death events with the County;
prepares and maintains morbidity reports for local and State
statistics; and does related work as assigned.
Distinguishing Characteristics: This is a single-position class
assigned to the Assessor/Clerk-Recorder/Elections Department with
direct delegation of authority by the Health Officer, a medical
doctor. Incumbents in this class report to the
Clerk-Recorder/Assessor Program Manager or other management
personnel. It is a clerical position requiring the incumbent to be
proficient in local and State Vital Statistics laws, rules, and
procedures. It is distinguishing from other positions involving
general statistical work in the highly technical nature of vital
statistics; consequence of error; and under direction of the
Clerk-Recorder/Assessor Program Manager.
Incumbents in this class must have a desire to provide superior
customer service, and be an open-minded, positive, and
collaborative team player. They must have strong organizational
skills and be a hardworking, motivated individual. They must
possess the ability to operate computers and other equipment, keep
information confidential, a strong attention to detail, and strong
critical thinking skills. Lastly, they must be able to meet
deadlines, and they should possess proficient written and oral
communication skills.
This recruitment will be open on a continuous basis until the
positions are filled. Interested applicants should submit an online
County of Yolo Employment Application and a completed Supplemental
Questionnaire. For important and detailed information regarding the
application and selection process for this recruitment, please see
the APPLICATION AND SELECTION PROCESS section of this job
announcement below.
Essential Functions
The following duties are typical of those performed by the
incumbent in this classification; however, other duties may also be
required.
Education: Graduation from high school or possession of a valid
G.E.D. certificate; AND Experience: Two years of increasingly
responsible clerical experience which includes entering,
retrieving, and compiling statistics from a management information
system. One year of full-time business education beyond the high
school level may be substituted for one year of the required
experience.
It is preferred that incumbents be bilingual in another language in
addition to English.
Special Requirements: Persons employed in this class may have
occasional work outside of normal business hours (including but not
limited to weekends/holidays) on a periodic / back up basis.
Knowledge of: the appropriate State laws and State Health
Department regulations concerning birth and death certifications,
burial permits and morbidity reports; local regulations, policies
and procedures concerning vital statistics; State documents and
forms related to birth and death records and morbidity reports;
modern office practices, procedures and electronic equipment,
including data and word processor, and computer terminal;
accounting principles as they relate to the collection, receipt and
deposit of monies and fees.
Ability to: organize, implement and maintain a system of vital
statistics, records, including birth and death certificates, and
morbidity reports; operate a variety of modern office equipment
which may include calculator, electronic typewriter, on-line
computer, data and word processor; deal with other agency
personnel, clients and the public with tact and diplomacy while at
the same time securing sensitive information concerning vital
statistics; type no less than 35 words per minute.
License: Positions in this classification require incumbents to
possess and maintain a valid California driver's license, Class C
or higher, to carry out job related duties. Individuals who do not
meet this requirement due to a physical or mental disability may
request a reasonable accommodation.
Application & Selection Process
Application Process
It is highly recommended that you print this job bulletin for
future reference.
Your application should highlight all relevant education, training,
and experience, and clearly indicate how you meet the minimum
qualifications for the position as of the final filing date.
Application information must be current, concise, and related to
the requirements in this job announcement. A resume may be included
with your application; however, it will not substitute for the
information requested on the application. In addition to a
completed application, applicants are required to submit a
completed supplemental questionnaire for this position. Incomplete
applications will be disqualified.
Additional documents may be submitted to the Yolo County Human
Resources Department in any one or more of the following ways:
Selection ProcedureThe following is a tentative schedule of events
that will occur as part of the selection process. The selection
process steps may change with or without notice.
* Screen for Minimum Qualifications
* Screening for Best Qualified
* Department Selection Interviews
* Finalist Interviews
* Conditional Job Offer pending:
* DOJ Livescan
* Medical Examination (Drug & Alcohol Screening)
Screening for Best QualifiedThe supplemental questions are designed
to elicit specific information regarding a candidate's experience,
education, and training. Responses should be consistent with the
information on your application and are subject to verification. If
a job included responsibilities applicable to several questions,
separate the different functions of the job to answer all the
questions completely. Resumes or referral to the application or
other questionnaire responses will not be accepted in lieu of
completing each question. If you have no experience, write "no
experience" for the appropriate question. Based upon responses to
the supplemental questionnaire, the applicant's education,
training, and experience will be evaluated to determine those
applicants that are best qualified.
Contact InformationFor questions about the position or about
employment with the County, please contact Human Resources by
e-mail at or by phone at (530) 666-8055.
Equal Employment OpportunityIt is the policy of the County of Yolo
to provide equal employment opportunity for all qualified persons,
regardless of sex, sexual orientation, race, color, ancestry,
religious creed, national origin, physical disability (Including
HIV and AIDS), mental disability, medical condition (cancer or
genetic characteristics/information), age (40 or over), marital
status, pregnancy, childbirth and related medical conditions, or
any other classification protected by federal, state or local laws
or ordinance. The County will comply with all of its obligations
under State and Federal laws regarding the provision of reasonable
accommodations to applicants. Reasonable testing arrangements may
be made to accommodate applicants with disabilities or who are
unable to attend a scheduled test due to religious reasons in
accordance with the Fair Employment and Housing Act and the
Americans with Disabilities Act. Please call the County of Yolo
Human Resources Office at (530) 666-8055 at least five (5) business
days prior to the scheduled test date to request accommodation.
Documentation from a medical doctor, rehabilitation counselor, or
other qualified professional will be required.
Yolo County, a place where YOU belong!
The average person spends one third of their life at work. Why not
spend that time in an environment where you are seen for who you
are, celebrated for the diversity you bring, and valued for your
potential to contribute to an innovative and dynamic workforce?
Yolo County is committed to creating and sustaining an inclusive
and equitable workplace which supports and values our diverse
community.
Come join us! This is where YOU belong.
RETIREMENT
Were you hired into a CalPERS or other public agency reciprocal
system for the first time on or before January 1, 2013? If so, you
most likely have "Classic" member status. Classic members of
CalPERS (or CalPERS reciprocal) agencies who come to work for Yolo
County will remain Classic members!
"Classic" member CalPERS retirement formulas are:
Misc: 2.5% at 55
Safety: 3.0% at 55
Deputy Sheriff Safety: 3.0% at 50
"New" member CalPERS retirement formulas (for employees hired into
a CalPERS agency for the first time after January 1, 2013) are:
Misc: 2% @ 62
Safety: 2.7% @ 57
BENEFITS
The County of Yolo offers a generous benefits package
including:
- Health, Dental, and Vision Insurance
- CalPERS Retirement
- Deferred Compensation Plans
- Flexible Spending Accounts
- Employee Assistance Program
- Vacation, Sick, and Administrative Leave
- Holidays & Floating Holidays
- Disability Plans
- Social Security & Medicare
Benefits for County positions are specific to the bargaining unit
of the position. The Salary Resolution (accessible ) identifies the
bargaining unit for each County classification.
Once you've identified the bargaining unit, you can look up the
benefits for a particular position by going to our Benefits
Summaries by Bargaining Unit page on our website, by clicking
01
The job bulletin for this class outlines the steps in the
application and selection process, and contains all necessary
information that an applicant will need to complete and submit a
complete application packet. Complete application packets MUST be
submitted prior to the closing date. Candidates will not be given
additional time to submit additional information. I have read and
certify that I understand the application instructions for this
position. I understand that all required documents must be
submitted by the closing date, and I have reviewed the job bulletin
to ensure I understand what is required to submit a complete
application packet.
02
I have read the above instructions and understand that my responses
to the supplemental questions are required, and my responses will
be used to determine the best qualified candidates for this job. I
certify that my responses are accurate to the best of my knowledge.
I understand that should my name be placed on an eligible list and
it is later found that my responses are inaccurate, my name will be
immediately removed from the eligible list and I will be deemed
ineligible for consideration for employment in this class with Yolo
County.
03
Please describe your experience working with multiple other team
members to accomplish a goal/project.
04
Please describe your customer service experience and provide an
example of when you gave or received outstanding customer
service.
05
Please describe your experience interacting with the public,
funeral establishments, hospitals and/or other government
agencies.
06
Please list any languages that you are able to read, write, and
speak in addition to English.
Required Question
Keywords: County of Yolo, CA, Davis , Vital Statistics Technician, Professions , Woodland, California
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