State Contract Analyst (RSCH ADM 3)
Company: University of California-Davis
Location: Davis
Posted on: November 19, 2023
Job Description:
#CA-TJ Under the supervision of the Finance Manager and working
directly with the State Contract Services Program Director and
Managers, the incumbent provides overall financial and analytical
support to the department for the California Department of Public
Health (CDPH) funded interagency agreements. The role of this
position is to serve as the State Contract Services Pre &
Post-Award Research Analyst requiring a broad knowledge of the
University and state agency financial policies, procedures and best
practices.
This position requires extensive critical thinking, problem-solving
and communication skills to resolve complex issues and make
recommendations to facilitate resolution. Responsibilities include
account management, fiscal compliance, reconciliation, and analysis
of state contract funded accounts. The incumbent is responsible for
the preparation of pre-award budgets, post award monthly invoicing,
oversight of procurement, oversight of event and travel processes
which will include processing financial documents via
AggieEnterprise, Cognos, UCPath, UCDBuy, DaFIS/Kuali related and in
support of state funded accounts. The incumbent must utilize
initiative, good judgment, and discretion in researching, analyzing
and compiling necessary information to assist the state contract
unit in financial management and responding to a wide variety of
complex issues between the department program, CDPH liaisons and
campus general accounting (CGA). Responsible for maintaining all
financial files for contract agreements including financial records
and relevant backup and invoice support. This position shares
management and oversight of $700K in annual direct state base
budget funding, and over $79 million of contracts with the
California Department of Public Health. The incumbent also provides
backup accounting support to the Medical Surveillance Financial
Analyst for over 40 state and government contracts each ranging
from $30,000 to $3 million. This position works independently and
requires a high level of initiative, responsibility, and accuracy
with major consequence to errors. Apply By Date (11/30/2023 at
11:59pm); Interviews and recruiting process may occur at any time
Minimum Qualifications
BA/BS or combination of equivalent
experience accounting/book keeping experience Demonstrated
experience using generally accepted accounting principles and
University accounting policies and procedures. Demonstrated
experience utilizing tact and diplomacy to successfully interact
with faculty, staff, researchers and the public in a complex and
growing department. Knowledge of cost allocation methods. Knowledge
of federal, state and private grant budgeting, financial reporting,
and policies regarding use of contract and grant funds.
Demonstrated skill and experience in budget preparation, analysis
and forecasting with ability to control complex budgets and
recognize potential problems. Demonstrated knowledge of federal and
state grant requirements and the pre- and post-award process.
Strong organizational and time management skills and ability to
prioritize workload, condense information, follow-up on pending
items and possess the flexibility to shift priorities and to meet
deadlines. Demonstrated ability to manage multiple funds involving
many different accounting procedures including analysis,
reconciliation, projection, fiscal and grant closing. Demonstrated
analytical skills to independently research issues, analyze data
and prepare complex financial reports. Demonstrated analytical
skills to evaluate complex policies and interpret for appropriate
application to university procedures. Demonstrated ability to
comprehend complicated instructions and accurately identify and
project budget data on extramural contracts and grants.
Demonstrated skill and ability to maintain confidentiality,
exercise discretion, use independent and mature judgment and work
independently without direct supervision. Excellent written and
oral communication skills and effective listening skills to analyze
issues and present information and recommendations concisely
utilizing appropriate grammar and punctuation, to correspond with
various individuals, compose business letters, record progress of
work and describe and explain procedures. Oral communication skills
to effectively train, interpret, and advise others on financial
matters. Preferred Qualifications
MBA or Accounting / Book keeping
experience Experience using Kuali, Decision Support, UC PATH,
Cognos or other similar computer-based accounting systems.
Demonstrated experience and advanced computer skills including MS
Word, and Excel. Experience with UCD and UCDHS contracts and
business agreements preferred. Demonstrated knowledge of UC
accounting and finance, personnel, and research/business contract
policies and procedures. Demonstrated skill and ability to
interpret and enforce University and department policy and
procedures. Proven ability to use analytical and critical thinking
skills to determine appropriate action with minimal direction.
Demonstrated skill to implement and maintain effective accounting
and budgeting principles and systems, including cost controls,
auditing, and cost accounting. Statistical skills to compile,
analyze, and present financial data in a clear and concise format.
Demonstrated communication skills to interact with a wide variety
of people in person and over the telephone. Must be flexible and
have the ability to communicate effectively with team members as
well as participate, contribute ideas, set goals, tolerate
confusion, and support and implement decisions affecting the group.
Interpersonal skills to interact in a sensitive and helpful manner
with a diverse group of faculty, staff, and clients. Demonstrated
initiative and ability to work effectively both independently and
as part of a team; flexibility and willingness to adapt to changing
situations in a positive manner. Demonstrated skill and ability to
organize and initiate tasks without direct supervision, ability to
work quickly under pressure of stress, deadlines, and frequent
interruptions in a busy environment and retain interpersonal
effectiveness. Ability to anticipate problems and recommend changes
and solutions. Judgment to determine urgency of situations and
react appropriately. Familiarity with Cayuse SP, Cayuse 424, and
the NIH ASSIST system. Department Description
The Department of Public Health Sciences (PHS) is a large complex
research, teaching, and clinical department that is part of the UC
Davis School of Medicine and UC Davis Health. The mission of the
Department is to improve the health of the population using
approaches based in epidemiology, biostatistics, economics, and
behavioral science through research, educational programs, clinical
programs, public service, and policy development.
At UC Davis, we are solving life's most urgent challenges to bring
a fuller, healthier, and more resilient world within reach. We grow
from every challenge we take on and we do not just maintain - we
improve.
We recognize that creating an inclusive and intellectually vibrant
organization means understanding and valuing both our individual
differences and our common ground. The most comprehensive solutions
come from the most diverse minds and you belong here.
As you consider joining UC Davis, please explore our Principles of
Community, our Clinical Strategic Plan and strategic vision for
research and education, and our latest efforts to outgrow the
expected. Position Information
Salary or Pay Range:
$2,494.25-$4,471.26 Salary Frequency: Biweekly Salary Grade: 21
Payroll Title: RSCH ADM 3 Number of Positions: 1 Appointment Type:
Career Percentage of Time: 100% Shift Hours: 08 Location: 1616
DaVinci Court Davis Union Representation: No Benefits Eligible: Yes
Hybrid/Remote/On-Site: On-Site Benefits Outstanding benefits and
perks are among the many rewards of working for the University of
California. UC Davis Health offers a full range of benefits,
resources and programs to help you bring your best self to work, as
well as to help you and your family achieve your health, wellness,
financial and career goals. Learn more about the benefits below and
eligibility rules by visiting our handy Benefits Summary and our
Benefits Page
High quality and low-cost medical
plans to choose from to fit your family's needs UC pays for Dental
and Vision insurance premiums for you and your family Extensive
leave benefits including Maternity, Paternity, Family & Medical
Leave 14 paid Holidays annually Vacation/Paid Time Off Sick Leave
with unlimited accrual Continuing Education (CE) allowance and
Education Reimbursement Program Access to free professional
development courses and learning opportunities for personal and
professional growth Wellness and on-site Employee Assistance
Program including access to free mental health services
Supplemental insurance offered including additional life,
disability, short/long term disability, pet insurance and legal
coverage Public Service Loan Forgiveness (PSFL) Qualified Employer
& Student Loan Repayment Assistant for qualified roles Retirement
benefit options for eligible roles including Pension and other
Retirement Saving Plans. More information on our retirement
benefits can be found here UC Davis cares about building a
community, which is why we provide resources to enhance diversity,
equity and inclusion as well as Employee Resource Groups (ERGs) to
support our staff Special Requirements
Must be able to work occasional
overtime and a flexible schedule during peak periods. Vacation time
may be taken during fiscal closing (May - August), but may be
limited depending on workload. This position is a critical position
and subject to a background check and drug screen. Employment is
contingent upon successful completion of background investigation
including criminal history, identity checks and drug screen. As a
condition of employment, you will be required to comply with the
University of California Policy on Vaccination Programs, as may be
amended or revised from time to time. Federal, state, or local
public health directives may impose additional requirements.
Diversity, Equity, Inclusion and Belonging At UC Davis, we're
solving life's most urgent challenges to bring a fuller, healthier,
and more resilient world within reach. We grow from every challenge
we take on and we don't just maintain - we improve. We recognize
that creating an inclusive and intellectually vibrant organization
means understanding and valuing both our individual differences and
our common ground. The most comprehensive solutions come from the
most diverse minds, and you belong here. As you consider joining UC
Davis, please explore our Principles of Community, our Clinical
Strategic Plan and strategic vision for research and education, and
our latest efforts to outgrow the expected. The University of
California is an Equal Opportunity/Affirmative Action Employer
advancing inclusive excellence. All qualified applicants will
receive consideration for employment without regard to race, color,
religion, sex, sexual orientation, gender identity, national
origin, disability, age, protected veteran status, or other
protected categories covered by the UC nondiscrimination policy.
Because we want you to be seen, our recruiting process at UC Davis
fosters authenticity, diversity, and inclusion. Studies have shown
that some people may not apply to jobs unless they meet every
single qualification. Each unique role at UC Davis has a set of
requirements and you could be perfect for this role, or you could
be perfect for the next role! Don't meet all the requirements? We
still encourage you to apply! #YouBelongHere
Keywords: University of California-Davis, Davis , State Contract Analyst (RSCH ADM 3), Accounting, Auditing , Davis, California
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