ADMIN OFCR 3 (Program Coordinator) - 12868
Company: University of California - Davis
Posted on: November 23, 2020
Under supervision from the Program Director provide all
administrative operational support and coordination for this rapid
response state contract. These functions include, but are not
limited to, maintaining a comprehensive tracking system for
contract deliverables; maintaining a highly detailed timeline;
handling project reporting requirements; coordinating communication
between multiple project partners; scheduling project meetings;
providing extensive Zoom support; and purchasing and printing.
Schedule and participate in weekly team meetings, take notes, and
provide written summaries of completed tasks and upcoming action
No. of Positions
Contract, 12 months with possibility of extension or conversion to
career based on funding and need for the position.
Percentage of Time
Monday Friday 8:00am to 5:00pm
Apply by Date
Occasional travel to support events and/or activities to site
Wear PPE at all times; physical distancing, wear face mask and hand
hygiene following University and country health and safety
Lift up to 20lbs of merchandise and/or materials purchased for
Sit or stand for long periods of time.
Occasionally work in evenings and/or weekends.
UC Davis is a smoke and tobacco free campus effective January 1,
2014. Smoking, the use of smokeless tobacco products, and the use
of unregulated nicotine products (e-cigarettes) will be strictly
prohibited on any UC Davis owned or leased property, indoors and
outdoors, including parking lots and residential space.
-Exceptional organizational skills to coordinate and oversee fast
moving project with overlapping deadlines and multiple
-Experience creating and overseeing highly detailed timelines and
deliverable tracking systems.
-Excellent communication skills to engage with diverse project
stakeholders and with a 'customer service' mindset and
-Experience writing reports for state or federal funders.
-Prepare meeting and webinar agendas, take meeting notes,
identifying next steps for project timeframe/deliverables inclusive
of follow up status on next steps with each project team
-Create, monitor, and maintain comprehensive tracking system for
contract deliverables using Microsoft Suite software and online
file sharing systems.
-High level of competence using Zoom meeting and webinar features,
including registration, polling, post-event surveys, chat, and
Q&A. Experience problem solving for trainers and participants
with limited technical knowledge.
-Fluency in written and spoken Spanish is highly preferred.
-Knowledge of UC Davis purchasing policies and approved vendors for
large scale print jobs and other product orders.
-Experience utilizing the interpretation feature in Zoom meetings
This position is a critical position and subject to a background
check. Employment is contingent upon successful completion of
background investigation including criminal history and identity
The University of California is an Equal Opportunity/Affirmative
Action Employer advancing inclusive excellence. All qualified
applicants will receive consideration for employment without regard
to race, color, religion, sex, sexual orientation, gender identity,
national origin, disability, age, protected veteran status, or
other protected categories covered by the UC nondiscrimination
Keywords: University of California - Davis, Davis , ADMIN OFCR 3 (Program Coordinator) - 12868, Administration, Clerical , Davis, California
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