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ADMIN OFCR 3 (Program Coordinator) - 12868

Company: University of California - Davis
Location: Davis
Posted on: November 23, 2020

Job Description:

Job Summary

Under supervision from the Program Director provide all administrative operational support and coordination for this rapid response state contract. These functions include, but are not limited to, maintaining a comprehensive tracking system for contract deliverables; maintaining a highly detailed timeline; handling project reporting requirements; coordinating communication between multiple project partners; scheduling project meetings; providing extensive Zoom support; and purchasing and printing. Schedule and participate in weekly team meetings, take notes, and provide written summaries of completed tasks and upcoming action items.

POSITION INFORMATION

Salary Range

$4,883.33 9,983.33/MO

No. of Positions

1

Appointment Type

Contract, 12 months with possibility of extension or conversion to career based on funding and need for the position.

Percentage of Time

Fulltime, 100%

Shift Hours

Monday Friday 8:00am to 5:00pm

Location

UC Davis

Union Representation

No

Benefits Eligible

Yes

Apply by Date

11/28/2020



PHYSICAL DEMANDS

Occasional travel to support events and/or activities to site locations.
Wear PPE at all times; physical distancing, wear face mask and hand hygiene following University and country health and safety protocols.

Lift up to 20lbs of merchandise and/or materials purchased for distribution.

WORK ENVIRONMENT

Sit or stand for long periods of time.

Occasionally work in evenings and/or weekends.

UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.

QUALIFICATIONS

Required:

-Exceptional organizational skills to coordinate and oversee fast moving project with overlapping deadlines and multiple priorities.

-Experience creating and overseeing highly detailed timelines and deliverable tracking systems.

-Excellent communication skills to engage with diverse project stakeholders and with a 'customer service' mindset and approach.

-Experience writing reports for state or federal funders.

-Prepare meeting and webinar agendas, take meeting notes, identifying next steps for project timeframe/deliverables inclusive of follow up status on next steps with each project team member.

-Create, monitor, and maintain comprehensive tracking system for contract deliverables using Microsoft Suite software and online file sharing systems.

-High level of competence using Zoom meeting and webinar features, including registration, polling, post-event surveys, chat, and Q&A. Experience problem solving for trainers and participants with limited technical knowledge.

-Fluency in written and spoken Spanish is highly preferred.

Preferred:

-Knowledge of UC Davis purchasing policies and approved vendors for large scale print jobs and other product orders.

-Experience utilizing the interpretation feature in Zoom meetings and webinars.

SPECIAL REQUIREMENTS

Background Check

This position is a critical position and subject to a background check. Employment is contingent upon successful completion of background investigation including criminal history and identity checks.

EEO/AA Statement

The University of California is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.

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Keywords: University of California - Davis, Davis , ADMIN OFCR 3 (Program Coordinator) - 12868, Administration, Clerical , Davis, California

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