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Research Admin 3: Post-award

Company: University of California
Location: Davis
Posted on: November 19, 2021

Job Description:

The Department of Public Health Sciences is a large academic research department in the UC Davis School of Medicine. Our mission is to improve the health of people through large scale regional, national and international population-based approaches by carrying out epidemiologic and biomedical informatics research, educational programs, public service and policy development. Job Summary Final Filing Date 11/29/2021 Salary Range $2,084.00 - $4,184.00 Salary Frequency Biweekly Appointment Type Career Number of Positions 1 Percentage of Time 100% Shift Hour 08 Hours Location Med Sci I C City Davis Union Representation No Benefits Eligible Yes We offer exceptional employment benefits including medical, dental, and vision plans, generous paid vacations and holidays, excellent retirement savings and investment plans, continuing education, and reduced fee and scholarship programs. THIS IS NOT AN H1- B OPPORTUNITY Responsibilities The Department of Public Health Sciences is within the School of Medicine, and is comprised of five Divisions. The department has active research contract and grant funding in excess of $70M representing federal, state, and local governments, and private/foundation agencies. This fulltime, career position is located in the Department of Public Health Sciences. The role of this position is to serve as the department's Post-award Research Analyst. The incumbent is responsible for the fiscal compliance, management and reconciliation of all research projects within the department, including federal, state, private, gift and matching University funds. He/she researches issues, analyzes data, prepares reports, and makes recommendations. Incumbent is responsible for the development of fiscal and budgetary projections and providing detailed and timely reports of financial activity on all research projects. Assist with preparation and processing of faculty salary recovery for the department. Maintains faculty salary recovery records for teaching/research activities and provides financial data for annual department budget preparation and reporting. Requires a broad knowledge of University, campus, and UCDHS policies, procedures, practices, and organization, as well as those of federal, state, and private agencies. He/she is responsible for department compliance with cost sharing and effort reporting. Requires outstanding computer skills with database, spreadsheet, word processing and accounting programs. Required Qualifications * Demonstrated experience using generally accepted accounting principles and University accounting policies and procedures. Knowledge of cost allocation methods. Knowledge of federal, state and private grant budgeting, financial reporting, and policies regarding use of contract and grant funds. * Demonstrated skill and experience in budget preparation, analysis and forecasting with ability to control complex budgets and recognize potential problems. * Demonstrated knowledge of federal and state grant requirements and the pre- and post-award process. * Strong organizational and time management skills and ability to prioritize workload, condense information, follow-up on pending items and possess the flexibility to shift priorities and to meet deadlines. * Demonstrated ability to manage multiple funds involving many different accounting procedures including analysis, reconciliation, projection, fiscal and grant closing. * Demonstrated analytical skills to independently research issues, analyze data and prepare complex financial reports. * Demonstrated analytical skills to evaluate complex policies and interpret for appropriate application to university procedures. * Demonstrated ability to comprehend complicated instructions and accurately identify and project budget data on extramural contracts and grants. * Demonstrated skill and ability to maintain confidentiality, exercise discretion, use independent and mature judgment and work independently without direct supervision. * Demonstrated experience utilizing tact and diplomacy to successfully interact with faculty, staff, researchers and the public in a complex and growing department. * Excellent written and oral communication skills and effective listening skills to analyze issues and present information and recommendations concisely utilizing appropriate grammar and punctuation, to correspond with various individuals, compose business letters, record progress of work and describe and explain procedures. * Oral communication skills to effectively train, interpret, and advise others on financial matters. Preferred Qualifications * Demonstrated knowledge of UC accounting and finance, personnel, and research/business contract policies and procedures. Experience using Kuali, Decision Support, UC PATH, Cognos or other similar computer-based accounting systems. * Demonstrated experience and advanced computer skills including MS Word, and Excel. * Demonstrated skill and ability to interpret and enforce University and department policy and procedures. * Experience with UCD and UCDHS contracts and business agreements preferred. * Proven ability to use analytical and critical thinking skills to determine appropriate action with minimal direction * Demonstrated skill to implement and maintain effective accounting and budgeting principles and systems, including cost controls, auditing, and cost accounting. Statistical skills to compile, analyze, and present financial data in a clear and concise format. * Demonstrated communication skills to interact with a wide variety of people in person and over the telephone. Must be flexible and have the ability to communicate effectively with team members as well as participate, contribute ideas, set goals, tolerate confusion, and support and implement decisions affecting the group. Interpersonal skills to interact in a sensitive and helpful manner with a diverse group of faculty, staff, and clients. * Demonstrated initiative and ability to work effectively both independently and as part of a team; flexibility and willingness to adapt to changing situations in a positive manner. * Demonstrated skill and ability to organize and initiate tasks without direct supervision, ability to work quickly under pressure of stress, deadlines, and frequent interruptions in a busy environment and retain interpersonal effectiveness. Ability to anticipate problems and recommend changes and solutions. Judgment to determine urgency of situations and react appropriately. * Familiarity with Cayuse SP, Cayuse 424, and the NIH ASSIST system Special Requirements * This position is critical and employment is contingent upon successful completion of background investigation including criminal history and identity check. * Must be able to work occasional overtime and a flexible schedule during peak periods. * Vacation time may be taken during fiscal closing (May - August), but may be limited depending on workload. Must possess a valid California driver's license. * Must participate in the DMV Pull Notice Program. * This position may be subject to a criminal background investigation, drug screen, Live Scan fingerprinting, medical evaluation clearance, and functional capacity assessment. The University of California has implemented a SARS-CoV-2 (COVID-19) Vaccination Program SARS-CoV-2 Vaccination Policy (ucop.edu) covering all employees. To be compliant with the policy, employees must submit proof of vaccination or a University-approved exception or deferral. EEO The University of California is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.

Keywords: University of California, Davis , Research Admin 3: Post-award, Administration, Clerical , Davis, California

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