BLANK AST 2 (Receptionist/Account Payable Assistant)

Company: University of California, Davis
Location: Davis
Posted on: June 12, 2022

Job Description:

Under supervision, perform centralized accounting functions and system wide coordination of purchasing and travel activities, policies and protocols. Act as receptionist to answer/direct incoming telephone calls and greet and assist visitors.

Budgeted Salary: Initial placement will be between $21.35 - $23.22/Hour, commensurate with relevant experience.

POSITION INFORMATION

Salary Range

$21.35-$30.24/hour. Budgeted Salary: Initial placement will be between $21.35 - $23.22/Hour, commensurate with relevant experience.

No. of Positions

2

Appointment Type

Career

Percentage of Time

100%

Shift Hours

Monday-Friday, 8:00am-5:00pm

Location

Davis, CA

Union Representation

Yes

Benefits Eligible

Yes

Apply By Date

6/30/2022

PHYSICAL DEMANDS

Work/sit it at a desk/computer for extended periods of time.
Perform repetitive motions (typing, filing, etc.).
Must wear laboratory required/supplied PPE.
This position is subject to UCD's Vaccination Program (Influenza, SARS-CoV-2) and Medical/Health Surveillance Program/Procedures/Review in accordance with Federal and State Laws and Regulations and University Policy.
Must tolerate strong odors and the sight of exposed animal tissues and blood products.
May, at times, work with or be in areas where biohazardous and chemical materials and infectious diseases are present. Specific hazards of the position are, but are not limited to salmonella, Listeria, E. coli, Campylobacter, hot acids, bases, ethers and other chemicals.

WORK ENVIRONMENT

Work/sit at a publicly accessible front desk/computer for extended periods of time.
Work Schedule: Monday - Friday; 8:00am - 5:00pm (Work schedule might be slightly different during the training period).
After completion of training, this position may be eligible for up to one day of remote work per week.
Work flexible schedule/overtime as needed to complete projects and meet deadlines.
Weekend and holiday rotation.
Restricted/Limited vacation during peak workload periods (i.e. Outbreaks, Fiscal Close, Audits Periods, etc.).
Occasional travel to CAHFS branch laboratories, conferences, etc.
THIS IS NOT AN H1B/J1 OPPORTUNITY. Candidate must be legally permitted to work in the United States and not subject to revocation.
This is not a research position. The position is located in a diagnostic laboratory where quality control and assurance as well as meticulous working habits are essential.
Per the terms and agreements of the department's contracts and grants, the position requires signing of a Confidentiality Agreement or Non-Disclosure Agreement regarding testing and client information.

QUALIFICATIONS

Required:

Knowledge of and experience with accounts payable and general accounting and purchasing policies and procedures to initiate, process and complete accounts payable and purchasing documents.

Knowledge of and experience with travel policies and procedures to coordinate and oversee travel arrangements and process expense related documents.

Interpersonal, customer service, and communication skills (in person, in writing and by telephone) to interact effectively and professionally with a wide variety of individuals including CAHFS faculty and staff, clients, individuals from other university units, and government/outside agencies.

Skills working in a front desk environment as well as skills using a multiline telephone system.

Knowledge and skills to use various computerized financial information systems as well as software programs such as MS Excel, Word, Outlook, etc.

Skills to reconcile, organize, and file accounting paperwork as well as correctly enter data into Kuali Financial System, MS Excel, etc. with attention to detail.

Skills to organize tasks and determine priorities for a variety of projects and assignments.

Preferred:

Experience using UC Davis' Kuali Financial System (KFS).

Knowledge and skills to perform cost effective use and ordering of supplies and equipment.

SPECIAL REQUIREMENTS

The University of California has implemented a SARS-CoV-2 (COVID-19) Vaccination Program SARS-CoV-2 Vaccination Policy (ucop.edu) covering all employees. To be compliant with the policy, employees must submit proof of vaccination or a University-approved exception or deferral.

Background Check

This position is a critical position and subject to a background check. Employment is contingent upon successful completion of background investigation including criminal history and identity checks.

No Smoking

UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.

EEO/AA Statement

The University of California is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.

Keywords: University of California, Davis, Davis , BLANK AST 2 (Receptionist/Account Payable Assistant), Administration, Clerical , Davis, California