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Administrative Specialist - Software Division

Location: Davis
Posted on: June 18, 2022

Job Description:

Title: Administrative SpecialistReports to: - - - - Manager, Software Promotion TeamLocation: DMG MORI Software Technology Solutions USA, Davis, CAHours: Monday through Friday, 8:00am to 5:00pmClassification: Non ExemptTravel: - - - - - - - - - - - 5% or lessEmployment is conditioned on DMG MORI's ability to obtain and maintain any necessary export licensing.This position will provide administrative support to the DMG MORI Software Technology Solutions Team, understand the DMG MORI vision and mission, and actively pursue the extraordinary on a daily basis. -This employee will be driven and eager to join a team that strives for excellence, accountability, and a service culture in an atmosphere of professionalism.Essential Job Functions:To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skills, and abilities required. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. Responsibilities include up to and not limited to:

  • Providing administrative support to our department staff.
  • Order processing (quoting, order entry, PO receiving and invoice processing).
  • Checking account status, updating account information, entering new customer data into the system.
  • Preparing sales reports and proposals.
  • Developing and mailing correspondence, answering telephones, and filing (customer files, sales orders, invoices).
  • Parts procurements and inventory tracking.
  • Managing all shipping arrangements.
  • Coordinating meetings/trainings.
  • Maintaining presentable office space and office supplies.
  • Other duties as assigned.Minimum Requirements:
    • Associate's Degree.
    • 3+ years related experience.
    • Proficient skill of Microsoft Excel, basic skill of Microsoft Word, PowerPoint, and Outlook.
    • Strong detail orientation with analytical skills and deductive reasoning capability.
    • Exceptional organization skills and flexibility working in a fast paced setting.
    • Remarkable customer service skills; good listener, excellent follow-up, and willing to support and help others.
    • Experience with ERP systems (SAP, Baan, or similar) and/or Order Management system preferred.
    • Japanese or German knowledge a plus.Work Environment: General office environment will be experienced. There will be periodic exposure to manufacturing environments which may present possible hazards such as noise, electricity, chemicals, heavy equipment, and other automated and manual machinery. -Physical Demands: Frequent: Sitting at desk, utilizing computers and phones. Repetitive hand, wrist, arm, and shoulder movements.Periodic: Standing, walking, bending, and stooping.Occasional: Business travel. Lifting, pushing, and pulling objects.

Keywords: DMG MORI USA, Davis , Administrative Specialist - Software Division, Administration, Clerical , Davis, California

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