Outpatient Therapy Administrative Assistant
Company: LGTC Group
Location: San Jose
Posted on: February 17, 2026
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Job Description:
Job Description Job Description Description: Description: We are
seeking a dedicated and detail-oriented Outpatient Therapy
Administrative Assistant to support our outpatient therapy team and
ensure smooth daily operations of the practice. In this role,
you’ll manage appointment scheduling, coordinate client
communications, maintain confidential records, and provide
essential administrative support to both therapists and clients.
The ideal candidate is organized, compassionate, and thrives in a
fast-paced healthcare setting, bringing professionalism and empathy
to every interaction. Key Responsibilities: • Coordinate and
maintain accurate therapist calendars. • Schedule, reschedule, and
cancel appointments via phone, email, or EHR. • Proactively manage
and fill open appointment slots; maintain and update waitlists. •
Match clients with appropriate therapists based on specialty,
availability, and insurance. • Confirm upcoming appointments and
send reminders via email or phone. Salary: Competitive
Requirements: Requirements: 1–2 years of experience in
administrative or scheduling roles, preferably in a therapy,
medical, or healthcare setting. Proficiency in using scheduling
software and EHR systems • Knowledge of HIPAA regulations and
ability to manage sensitive client information with discretion.
Strong attention to detail and organizational skills. Ability to
multitask and remain calm and professional in a fast-paced
environment. • Customer service-oriented, with a compassionate and
client-centered mindset.
Keywords: LGTC Group, Davis , Outpatient Therapy Administrative Assistant, Administration, Clerical , San Jose, California
