Assistant Property Manager
Company: Mutual Housing Management
Posted on: January 13, 2022
This position will be covering two housing properties in Davis,
California and the work schedule will be Saturday through Wednesday
8:30 a.m to 5:00 p.m.
Assistant Property Manager
Non-Exempt Full-Time position
Hourly Wage: $20.00 per hour
Mutual Housing Management provides professional property management
services to Mutual Housing California's 19 affordable multifamily
properties. The mission of Mutual Housing Management is to be an
exceptional steward of Mutual Housing's portfolio of multifamily
housing properties to support long-term sustainability.
The Assistant Property Manager works side-by-side with the Property
Manager in overseeing the day-to-day operation of the property,
including resident satisfaction, wait-list management, leasing,
overseeing maintenance, and ensuring their property are in
compliance with standards and expectations of the Property
Management Operations Manual, other stated guidelines of Mutual
Housing Management and Mutual Housing California, fair housing
laws, and regulatory requirements of affordable housing funders.
The Assistant Property Manager should be able to assume leadership
and initiative in the absence of the Property Manager and ensure
the highest quality of customer service.
SITE SPECIFIC RESPONSIBILITIES
Assist Property Manager in enforcing collection procedures
consistent with established policy and procedures. Monitor bad debt
Assist Property Manager in preparing monthly accounting reports,
discuss and document discrepancies. Review monthly operating
statements and compliance with annual budget and implement plans of
action to optimize site profitability.
Assist Property Manager in preparing the annual operating budget
and business plan for review with Property Supervisor.
Collect all rents and other receivables due the property in
conformance with Mutual Housing Management Policy.
Coordinate the daily activities of the Maintenance Department to
ensure proper response to maintenance requests, preparation of
market ready vacancies and the overall quality of the community
Assist Property Manager in performing and documenting interior and
exterior physical inspections as required by your Property Manager,
Property Supervisor, Regulatory Agencies, insurance company, or
financial institution (i.e., quarterly interior inspections
required on affordable properties.)
Coordinate and monitor preventative maintenance schedules.
Keep the Property Manager informed of any and all deferred
maintenance. Items concerning health and safety issues are to be
reported immediately to Portfolio Supervisor with a plan of action
Ensure property compliance with all applicable ADA (Americans with
Disabilities Act), and Section 504 (FHAA) regulations.
Assist Property Manager in preparing competitive bid packages as
required by approved budget and in accordance with company
Assist Property Manager in performing written annual or semi-annual
unit inspections as required for your property and follow up on any
deficiencies with Maintenance staff or resident regarding
housekeeping or other observed lease violations.
Maintain an organized system for accurate record keeping including
resident files, marketing information, maintenance records,
purchasing, inspections, general correspondence and budget
Maintain a property safety plan to ensure safe working
Maintain a secure and accurate procedure for key control.
Process all required forms and ensure the timely submission of
Keep the Property Manager informed regarding resident relations,
correspondence and calls concerning resident issues. Prepare
property incident reports regarding all significant issues
involving accidents, injuries, physical emergencies, criminal
activity and similar important issues.
Maintain Yardi data entry of resident receipts, accounts payables,
and other requirements established for the software.
Assist in preparing and submitting accurate Weekly Rental Report
information to the Portfolio Supervisor on Monday mornings.
Assist in preparing Market Survey (rent comparability) Reports and
Adhere to the resident selection criteria in accordance with
federal and state regulations and company policies and
Maintain the highest physical and economic occupancy possible at
all times. Lease vacancies and apartments on notice, professionally
and as quickly as possible to reduce vacancy loss.
Develop advertisements for use in newspapers, Apartment Guides,
etc., for review by Property Supervisor.
Minimum of two years' experience in housing and/or property
High School Diploma
Working knowledge of applicable local and federal housing laws,
including Fair Housing and Landlord and Tenant laws. Experience
managing affordable housing developments, including HUD, Low Income
Tax Credits, Rural Housing, and Tax-Exempt Bond properties.
Exposure to/familiarity with community organizing, services, and
Relate well to people from diverse backgrounds.
Comprehend and communicate in the English language both orally and
Ability to read and interpret documents such as safety rules,
operating and maintenance instructions, and procedure manuals.
Ability to write routine reports and correspondence.
Ability to speak effectively before groups of customers or
employees of organization.
Interpret and understand financial information generated from
property management software reports.
Ability to add, subtract, multiply, and divide in all units of
measure, using whole numbers, common fractions, and decimals.
Ability to compute rate, ratio, and percent and to draw and
interpret bar graphs.
Ability to solve practical problems and deal with a variety of
concrete variables in situations where only limited standardization
Ability to interpret a variety of instructions furnished in
written, oral, diagram, or schedule form.
Must have own transportation, valid driver's license and vehicle
insurance that is commensurate with company policy.
Work in a collaborative manner and in a team environment.
Proficiency with Microsoft Office.
Define and solve problems.
Understand and commit to the Mission and Philosophy of Mutual
Associate's degree in Business Administration, Real Estate, or
Certified Property Manager or similar certification
Working knowledge of YARDI software.
Second Language Fluency in a language commonly used in Sacramento
Communication: Balancing listening and talking, speaking and
writing clearly and accurately, influencing others, keeping others
Collegiality: Being helpful, respectful, approachable and team
oriented, building strong working relationships and a positive work
Initiative: Taking ownership of our work, doing what is needed
without being asked, following through.
Efficiency: Planning ahead, managing time well, being on time,
thinking of better ways to do things.
Coachability: Being receptive to feedback, willing to learn,
embracing continuous improvement, accepting accountability when
Resident focus: Striving for high resident satisfaction, going out
of our way to be helpful, responsive, attentive and pleasant.
Leadership (for those with direct reports): Setting clear
expectations, reviewing progress, providing feedback and guidance,
holding people accountable.
Under minimal supervision, exercises independent discretion in
performance of most job responsibilities. Exercises considerable
latitude; work is reviewed to determine if objectives were
accomplished. Establishes project objectives and delegates
assignments. Decisions impact success of large projects,
achievement of organizational objectives, and influence financial
Work Environment / Physical Demands
The work environment characteristics and physical demands described
here are representative of those an employee encounters while
performing the essential functions of this job. Reasonable
accommodations may be made to enable individuals with disabilities
to perform the essential functions.
Must be able to push/pull object less than 30 pounds, walk, climb
stairs and enter/exit buildings that are under construction,
occasionally, without normal ingress/egress available.
Ability to read fine print on documents. Able to speak clearly and
make oneself-understood, while also understanding others using the
The noise level in the office work environment is usually moderate.
However, the noise levels at jobsites can be high.
The employee is required to stand and walk, sometimes for extended
The employee is required to work in outdoor weather conditions.
Ability to understand and relate to concepts behind specific ideas
and remember multiple tasks/assignments given to others over a
period of days.
Able to concentrate on moderate detail in both office and field
with moderate interruption.
Able to attend task/function for more than 60 minutes at a
Keywords: Mutual Housing Management, Davis , Assistant Property Manager, Executive , Davis, California
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