Executive Assistant and CEO Operations San Francisco, CA

Company: Tbwa Chiat/Day Inc
Location: San Francisco
Posted on: May 3, 2025

Job Description:

Carta develops purpose-built software that transforms traditional accounting into a powerful growth engine.Carta's world-class fund administration platform supports nearly 7,000 funds and SPVs, representing nearly $130B in assets under management in venture capital and private equity.Trusted by more than 40,000 companies, Carta also helps private businesses in over 160 countries manage their cap tables, valuations, taxes, equity programs, compensation, and more.Together, Carta is setting a new standard as the end-to-end platform for private markets. Our best-in-class solution for fund management seamlessly integrates investor and portfolio company insights via a suite of tools designed from the ground up to support the strategic impact of the fund CFO.As a part of the Office of the CEO, your job will be to support and streamline the operations of Carta's CEO. This includes:

• Build trusted business partnerships with Carta's CEO, their internal stakeholders, and other key Cartans across the business.
• Understand how Carta operates and its core products and offerings. Know who is responsible for what, which teams are in which office, and what their various priorities are to inform the CEO's schedule and travel calendar.
• Proactively and accurately manage heavy calendars (which includes internal and external meetings) while proactively resolving conflicts. Become the central point of contact for managing the CEO's logistics for key external events and conferences.
• Introduce operational efficiencies for key aspects of CEO operations, including how the office manages tasks, prepares for meetings, and transmits information to the rest of the organization.
• Develop and manage a system for the CEO to efficiently triage and respond to emails and Slack messages while also overseeing inbox management, handling email replies, and ensuring timely follow-ups when needed.
• Manage all aspects of expenses and travel, including visa requirements, detailed itineraries, bookings, and timely expense processing-exercising good judgment and ensuring adherence to company travel and expense policies.
• Collaborate on strategic priorities within the Office of the CEO and with the Chief of Staff to ensure company priorities are met.The Team You'll Work WithWe are looking for an Executive Assistant to support Carta's CEO and Founder and work within the Office of the CEO. This person will report to Carta's Chief of Staff and work closely with our CEO, the office of the CEO team, EA team, and the broader leadership team at Carta.About YouYou are a roll-up-your-sleeves, "get in the weeds," individual that has experience supporting and building strong relationships with executive leaders in a fast-paced startup environment. You are incredibly detail-oriented, a problem solver, and have excellent judgment. You know how to find common ground with leadership and peers alike to build relationships. You are professional, discrete, and eager to learn.We believe you'll be successful in this role if you:
  • Have 5+ years of experience as an Executive Assistant supporting senior executives in a fast-paced, high-growth environment.
  • Are an independent problem solver with a proactive and adaptable mindset.
  • Have exceptional organizational skills and high attention to detail.
  • Possess strong communication skills, adapting messaging for different internal and external audiences.
  • Demonstrate professionalism and discretion, balancing confidentiality with transparency.
  • Have experience managing complex travel and event logistics (including international travel, visas, and itineraries).
  • Are flexible and available to travel with the CEO.
  • Are comfortable working under pressure while juggling multiple deadlines, last-minute requests, and competing priorities.
  • Have worked closely with executives in a fast-growing company and understand the demands of a scaling business.
  • Work effectively both independently and collaboratively, taking initiative when needed.At Carta, you're not just an employee. You're a builder who is creating infrastructure that accelerates innovation and empowers more ownership. Cartans are helpful, relentless, unconventional, and kind; representing Carta's Identity Traits. They work collaboratively and cross-functionally to challenge the status quo; working towards a common goal of creating more owners in the private markets.Carta's compensation package includes a market competitive salary, equity for all full-time roles, exceptional benefits, and, for applicable roles, commission plans. Our minimum cash compensation (salary) range for this role is: $131,750 - $178,000 in San Francisco. Final offers may vary from the amount listed based on geography, candidate experience and expertise, and other factors.Disclosures:
    • We are an equal opportunity employer and are committed to providing a positive interview experience for every candidate. If accommodations due to a disability or medical condition are needed, please connect with the talent partner via email.
    • Please note that all official communications from us will come from an @carta.com or @carta-external.com domain.Apply for this job* indicates a required fieldFirst Name *Last Name *Email *Phone *Location (City)Resume/CV *Enter manuallyAccepted file types: pdf, doc, docx, txt, rtfEnter manuallyAccepted file types: pdf, doc, docx, txt, rtfAre you currently eligible to work in the country where this position is located for any employer? * Select...Do you now or in the future require visa sponsorship to continue working in the country where this position is located? * Select...LinkedIn Profile *WebsitePlease describe your experience supporting leaders in less than 3 sentences.This role requires you to work from our office 3 days a week - Tuesdays, Wednesdays & Thursdays. Are you able to work from our San Francisco office on these days? * Select...Which is your preferred office location(s)? * Select...Have you worked for Carta at any other time previously? * Select...AI Policy for Application & Interviewing: * Select...While we encourage people to use AI systems during their role to help them work faster and more effectively, please do not use AI assistants during the application and interviewing process. We want to understand your personal interest in Carta without mediation through an AI system, and we also want to evaluate your non-AI-assisted communication skills. Please indicate 'Yes' if you have read and agree.Voluntary Self-IdentificationFor government reporting purposes, we ask candidates to respond to the below self-identification survey. Completion of the form is entirely voluntary. Whatever your decision, it will not be considered in the hiring process or thereafter. Any information that you do provide will be recorded and maintained in a confidential file.As set forth in Carta's Equal Employment Opportunity policy, we do not discriminate on the basis of any protected group status under any applicable law.If you believe you belong to any of the categories of protected veterans listed below, please indicate by making the appropriate selection. As a government contractor subject to the Vietnam Era Veterans Readjustment Assistance Act (VEVRAA), we request this information in order to measure the effectiveness of the outreach and positive recruitment efforts we undertake pursuant to VEVRAA. Classification of protected categories is as follows:A "disabled veteran" is one of the following: a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or a person who was discharged or released from active duty because of a service-connected disability.A "recently separated veteran" means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.An "active duty wartime or campaign badge veteran" means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.An "Armed forces service medal veteran" means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.Select...Voluntary Self-Identification of DisabilityForm CC-305Page 1 of 1OMB Control Number 1250-0005Expires 04/30/2026Voluntary Self-Identification of DisabilityForm CC-305 Page 1 of 1 OMB Control Number 1250-0005 Expires 04/30/2026Why are you being asked to complete this form?We are a federal contractor or subcontractor. The law requires us to provide equal employment opportunity to qualified people with disabilities. We have a goal of having at least 7% of our workers as people with disabilities. The law says we must measure our progress towards this goal. To do this, we must ask applicants and employees if they have a disability or have ever had one. People can become disabled, so we need to ask this question at least every five years.Completing this form is voluntary, and we hope that you will choose to do so. Your answer is confidential. No one who makes hiring decisions will see it. Your decision to complete the form and your answer will not harm you in any way. If you want to learn more about the law or this form, visit the U.S. Department of Labor's Office of Federal Contract Compliance Programs (OFCCP) website at www.dol.gov/ofccp.How do you know if you have a disability?A disability is a condition that substantially limits one or more of your "major life activities." If you have or have ever had such a condition, you are a person with a disability. Disabilities include, but are not limited to:
      • Alcohol or other substance use disorder (not currently using drugs illegally)
      • Autoimmune disorder, for example, lupus, fibromyalgia, rheumatoid arthritis, HIV/AIDS
      • Blind or low vision
      • Cancer (past or present)
      • Cardiovascular or heart disease
      • Celiac disease
      • Cerebral palsy
      • Deaf or serious difficulty hearing
      • Diabetes
      • Disfigurement, for example, disfigurement caused by burns, wounds, accidents, or congenital disorders
      • Epilepsy or other seizure disorder
      • Gastrointestinal disorders, for example, Crohn's Disease, irritable bowel syndrome
      • Intellectual or developmental disability
      • Mental health conditions, for example, depression, bipolar disorder, anxiety disorder, schizophrenia, PTSD
      • Missing limbs or partially missing limbs
      • Mobility impairment, benefiting from the use of a wheelchair, scooter, walker, leg brace(s) and/or other supports
      • Nervous system condition, for example, migraine headaches, Parkinson's disease, multiple sclerosis (MS)
      • Neurodivergence, for example, attention-deficit/hyperactivity disorder (ADHD), autism spectrum disorder, dyslexia, dyspraxia, other learning disabilities
      • Partial or complete paralysis (any cause)
      • Pulmonary or respiratory conditions, for example, tuberculosis, asthma, emphysema
      • Short stature (dwarfism)
      • Traumatic brain injuryDisability Status Select...PUBLIC BURDEN STATEMENT: According to the Paperwork Reduction Act of 1995 no persons are required to respond to a collection of information unless such collection displays a valid OMB control number. This survey should take about 5 minutes to complete.
        #J-18808-Ljbffr

Keywords: Tbwa Chiat/Day Inc, Davis , Executive Assistant and CEO Operations San Francisco, CA, Executive , San Francisco, California