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Payroll Supervisor

Company: HM.CLAUSE
Location: Davis
Posted on: May 13, 2022

Job Description:

HM.CLAUSE is a Business Unit of Limagrain, an international agricultural co-operative founded and managed by farmers. HM.CLAUSE specializes in the breeding, production, and sale of vegetable seeds. From the world market to the farmer's market, we collaborate with our customers to deliver successful solutions for the agricultural challenges of today and produce the highest quality vegetable seeds for the future. Our global team of experts and state-of-the-art research facilities enable us to work side-by-side with growers to provide the most regionally relevant and reliable vegetable seeds available.POSITION SUMMARYUnder limited supervision, the Payroll Supervisor is responsible for all payroll and/or timekeeping activities for HM Clause, Inc.in the AMPA region and affiliated companies within the parent company Limagrain. The Payroll Supervisor is primarily responsible for supporting the business by developing, maintaining, and overseeing the efficient function of the Payroll and Timekeeping Function. The Payroll Supervisor will oversee all critical payroll and timekeeping tasks in terms of internal controls and procedures, including developing and enforcing standards, ensuring accuracy and timeliness of payroll processing, and compliance including maintenance of files and records for audit purposes.
Develops, implements, and/or maintains one or more payroll processing and accounting systems. Reviews and interprets payroll reporting requirements, rules, and regulations. Balances payroll records, prepares reports, and monitors such reports. Reviews payroll related tax reporting returns prepared by payroll provider. Processes payroll related information from multiple sources such as HRIS and Payroll Systems. Calculates specific accrued liabilities for vacation and other payroll related accounting entries. Creates and or reviews journal entries related to payroll accounting.


ESSENTIAL DUTIES AND REPONSIBILITIES
A. Payroll Processing and Payroll Accounting

  • Coordinate the processing of regular bimonthly for 400+ employees and seasonal workers in multi-state offices, prepare journal entries for posting to the general ledger, and close each cycle in a timely manner consistent with internal governance and accounting requirements.
  • Process payroll related information from multiple sources, such as HRIS and payroll systems, JDE for: new hires, terminations, status changes, rate changes; tax changes, deductions, direct deposit; time sheet data
  • Process new deductions for garnishments, withholdings, liens, and other payroll related deductions.
  • Coordinates and processes pay for employees on leave of absence. Calculates pay integration with state disability and insurance disability payments.
  • Calculates and process special checks, retroactive adjustment, reviews, and corrections/adjustments.
  • Process employee statements of earnings, deductions and W2s.
  • Respond to routine employee inquiries related to salaries and wages, missing or incomplete timecards, cancelled checks, bonus, profit sharing, garnishments, accrued sick leave, vacation, and other related items.
  • Manage 401(K) and funding requests to ensure timely and accurate general ledger postings to the business and team member accounts.
  • Calculates specific accrued liabilities for vacation and other payroll related accounting entries.
  • Creates and or reviews journal entries related to payroll accounting.
  • Reconciles payroll related accrued liabilities to the general ledger on a monthly basis.B. Compliance and Government Reporting
    • Ensure compliance with company policies, federal, state and local government regulations, reporting and Labor & Tax law requirements.
    • Develop and enforce standards, to ensure the accuracy and timeliness of payroll processing.
    • Work with internal departments to implement new and changing requirements by both the government and company.
    • Develop and implement all critical payroll internal controls, policies, and procedures.
    • Develop and prepare general ledger reconciliation reports summarizing salary and wages, sales, profit sharing relocation, commissions, bonus, deductions, withholdings, etc. to other third-party instruments i.e. payroll software, benefits vendors, IRS Forms, etc.
    • Partner with the Benefits Specialist to reconcile the benefit deductions from employee pay with invoiced amounts from benefits vendors. Researches and resolves any discrepancies in a timely manner. Tracks and reports benefits write-offs to Accounting for the General Ledger.
    • Annual reporting of earnings and deductions for various audits, including annual Non-Discrimination Testing for 401(k) and pension earnings validation.
    • Executes all post-processing audits to validate payroll accuracy and make any necessary adjustments with the goal of an error-free payroll.
    • Prepare payroll related financial reports as requested by management.
    • Serve as key reference for all annual external audits.
    • Stay current with Federal/State labor Law and payroll taxes while continuous developing skills and knowledge.C. Payroll/Time and Attendance System Administration
      • Work with HR and IT as necessary to manage the implementation and maintenance of payroll and payroll related systems and oversee all time and attendance software application.
      • Ensure payroll systems are designed, developed, tested, and implemented to support our growth, complexity, and scale. Serve as the expert for payroll matters ensuring that cases are resolved as quickly as possible with a focus on providing superior customer service.
      • Ensure the ongoing quality control and auditing of the system's calculations and functionality. Coordinate with the System Administrator on scheduled upgrades or system enhancements.D. Affiliated Company Oversight
        • Provide consultative payroll expertise and oversight to affiliated companies.
        • Audit affiliated company payroll transactions to ensure compliance with regulations, company policies and procedures. Provide payroll reports and related documents to affiliated companies.
        • Involvement with parent company reporting on a periodic basis.
        • Exposure with overseeing regional payroll processing.E. Special Projects as Assigned
          • Create training and development opportunities for management related to payroll and timekeeping policies, procedures, and system usage.
          • Performs ad-hoc analysis and reporting as requested.
            EDUCATION & EXPERIENCE
            • BA/BS Degree in Business or Accounting preferred or equivalent combination of education
              and experience.
            • 4 - 7 years progressive payroll experience in a multi-state environment.
            • Experience as a Payroll Supervisor preferred.
            • International payroll experience a plus.
            • Strong computer skills to include Microsoft Office (Excel, Outlook, Word, Power Point)
            • JD Edwards One World or Oracle experience desired.
            • Ceridian Payroll/ Timekeeping experience preferred.
            • Comfortable working with various HRIS systems
            • CPP certification preferred.
            • Comprehensive understanding and prior experience with design and implementation of
              payroll processes and policies, systems, internal controls, and risk mitigation.
            • Proven experience resolving complex payroll matters, evaluating risks, analyzing possible
              outcomes and making good decisions based on the information available.
            • Must be fluent in English; Spanish or French fluency a plus
              COMPETENCIESTechnical Skills - Proficient with Microsoft Office (Excel, Outlook, Word, Power Point), JD Edwards One World, Oracle, or other ERP systems experience a plus. English language Fluency required, Spanish or French language fluency a plus. Ability to generate new, creative approaches to problems, or original modifications/innovations to established approaches.
              Interpersonal Skills - Demonstrated strong presentation, oral and written communication skills. Ability to work across all levels of the organization. Ability to effectively present information and respond to questions from management, peers, staff, outside agencies, customers and auditors.
              Teamwork - Team player with a positive attitude. Ability to facilitate teamwork among staff, as well as with other groups throughout the organization. Ability to build trust with all functional areas within the organization.
              Judgment - Exhibits sound and accurate judgment. Accountable for decisions made within the scope of responsibility, with the focus on meeting established short term and long-term goals and objectives.
              Professionalism - Highly self-motivated individual, possessing strong organizational skills. Results oriented. Deadline focused and motivated. Strong accounting insight needed. Must possess a high amount of integrity.

Keywords: HM.CLAUSE, Davis , Payroll Supervisor, Human Resources , Davis, California

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