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STDT SVC ADVISOR 3 (Undergraduate and Graduate Student Academic Program Coordinator) - 11712

Company: University of California - Davis
Location: Davis
Posted on: November 21, 2020

Job Description:

Department Description

This is a critical position with independent management responsibility for graduate and undergraduate advising and support for the Department of Biological & Agricultural Engineering, with approximately 50 graduate and 150 undergraduate students. Programs include undergraduate major of Biological Systems Engineering; the Ph.D., Masters, and Integrated degrees in Biological Systems Engineering; and the minors in GIS, in Energy, Science, and Technology, in Energy Policy, in Energy Efficiency, and in Precision Agriculture.

Job Summary

Under general supervision, independently responsible for managing advising support services for both the graduate and undergraduate academic programs for the Department of Biological & Agricultural Engineering. Provide comprehensive, advanced academic advising on a wide range of often complex issues to undergraduate and graduate students, including transfer and internal students. Interpret and implement policies and administer undergraduate and graduate activities for the department. Accountable for the undergraduate major of Biological Systems Engineering; for the Ph.D., Masters, and Integrated degrees in Biological Systems Engineering; and the minors in GIS, in Energy, Science, and Technology, in Energy Policy, in Energy Efficiency, and in Precision Agriculture. Conduct advising program development, planning, and implementation.

Provide consultation on matters of undergraduate and graduate education and academic advising to department staff and faculty, staff and faculty from other colleges and campuses, student affairs units, and the general public. Provide development and implementation of outreach, recruitment, admission, and retention efforts for undergraduate and graduate students. Represent the department on undergraduate and graduate matters with substantial delegated authority.

Oversee fellowship and block grant administration and budgets. Manage financial aid options for graduate students and graduate student work study and provide support for graduate employment matters (GSR, TA, Reader).

Responsible for the department's instruction, curriculum, and student support, including oversight and coordination of undergraduate and graduate workshops, seminars, and conferences, including annual orientation.

For the undergraduate part of this position, there is a dotted line relationship to the Director of Engineering Undergraduate Office. This relationship will allow the director to implement and assess academic advising best practices for students in the college to align practices with the academic advising profession nationally and internationally. The director will provide input during the annual EPAR process.

POSITION INFORMATION

Salary Range

$3,733.33 - $7,508.33/MO.

No. of Positions

1

Appointment Type

Career

Percentage of Time

Fulltime, 100%

Shift Hours

Monday Friday 8:00am to 5:00pm

Location

UC Davis

Union Representation

No

Benefits Eligible

Yes

Apply by Date

12/4/2020



PHYSICAL DEMANDS

Sit at a personal computer for extended periods of time.

This position is a critical position. Employment is contingent upon successful completion of a background investigation, including criminal history and identity check.

WORK ENVIRONMENT

Vacation limited during peak periods.

Occasional overtime may be required to attend evening and/or weekend meetings and conferences.

Occasional travel to attend meetings, conferences, and Expos.

UC Davis is a smoke and tobacco free campus, effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors or outdoors, including parking lots and residential spaces.

QUALIFICATIONS

Required:

- Bachelor s degree in Advising or related field or equivalent combination of education and experience advising and counseling graduate and undergraduate students in a university, degree-oriented program, assessing progress toward degree, and the understanding and knowledge of academic needs and concerns of students in a higher educational setting, including understanding and knowledge of degree requirements and mandatory advising system to prepare official major certifications, assist students with their academic plans and guide/track students through academic planning.

- Experience working in an academic environment with pressures (personal/social/cultural) encountered by students and analytical, problem-solving, and counseling skills to identify and determine appropriate level of advising or referral services for individual students, providing immediate crisis counseling and referrals to students having academic, financial, social, cultural, and emotional difficulty.

- Leadership skills to advocate for, and guide, programs toward their stated mission.

- Skills to compose and edit correspondence, reports, and informational materials to communicate with applicants, faculty, students, alumni, donors, industry affiliates/agencies, and high level administration.

- Skills to develop and manage budgets and to produce statistical reports for student support and scholarship programs.

- Experience with general curricular elements and structures (i.e. courses, units, prerequisites, major programs), pedagogical approaches at the college and university level and maintaining confidentiality of student records and knowledge of State and Federal Laws governing confidentiality of student records and University policies regarding Privacy of information.

- Skills to clearly and effectively interact with individuals of varying ages and cultural backgrounds and perspectives and to make public presentations, both formal and informal.

- Experience using automated student information systems, and skill to develop, organize, maintain and evaluate complex record-keeping system.

Preferred:

-Master's degree in Advising or related field.

-Skills to develop or adapt procedures to ensure compliance with policy requirements.

-Analytical skills to interpret data, policy and programs to evaluate, project, and problem solve a variety of issues.

-Experience managing finances relating to student scholarship awards.

-Experience supervising staff, directing and overseeing work, and managing projects.

-Knowledge of Biological Systems Engineering as it relates to students pursing undergraduate and graduate study.

-Experience with BANNER, GradTrak$, Graduate Applications Review Database (GARD), Graduate Student Location Inventory (GSU), and DESII.

-Skills to examine and assess college transcripts from two and four year domestic and international institutions and accurately compute grade point averages.

-Experience preparing, submitting, and maintaining department course offerings for using online course scheduling, including familiarity with online course approval preparations and submission.

-Experience working with University course registration procedures and other information and forms available through the Office of the Registrar and other campus units.
Knowledge of admissions criteria for new students and articulation agreements with other universities/colleges or transfer students and the applicability of credit from other institutions.

-Knowledge of ABET criteria to develop and implement ongoing assessment plan.

-Knowledge of UC policies and procedures, including business contracts, purchasing and other PPM.

SPECIAL REQUIREMENTS

Background Check

This position is a critical position and subject to a background check. Employment is contingent upon successful completion of background investigation including criminal history and identity checks.

EEO/AA Statement

The University of California is an Equal Opportunity/Affirmative Action Employer advancing

Keywords: University of California - Davis, Davis , STDT SVC ADVISOR 3 (Undergraduate and Graduate Student Academic Program Coordinator) - 11712, Other , Davis, California

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