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Purchasing Coordinator

Company: UC Davis
Location: Davis
Posted on: September 25, 2022

Job Description:

UC DavisPurchasing CoordinatorSalary Range: $24.66- $35.34/Hour Under general supervision of the Business Officer, serve as departmental purchasing coordinator for the Davis, Tulare, Turlock, and San Bernardino branches of CAHFS. Provide purchasing support and training to faculty and staff. With minimal direction, initiate purchase requests, obtain competitive cost quotes, identify vendors, secure appropriate approvals, and ensure that requests adhere to University policies and procedures. Maintain contract records, track/notify contract managers of renewal dates, submit purchase agreements for revenue agreements, and provide equipment maintenance agreement and inventory support. Serve as primary backup for CAHFS Davis Storeroom activities (receiving freight/stocking shelves/ordering/deliveries) and provide general Business Office backup support (travel, accounts payable, front desk reception) as needed. QUALIFICATIONSRequired:--- Experience independently performing purchasing activities including but not limited to preparing acquisition documents via automated systems, reviewing purchasing documents for accuracy, reconciling packing slips and invoices, obtaining cost comparison information, interpreting terms and conditions of contracts, and maintaining records.--- Knowledge of and experience with accounting, inventory, record keeping, and purchasing procedures.--- Analytical and problem-solving skills to identify risks and define problems, research and secure information, generate alternatives, derive logical conclusions and recommends, and implement solutions.--- Typing and computer skills to utilize automated accounting systems and quickly and accurately produce purchase orders, inventory forms, spreadsheets and required internal paperwork and reports.--- Organizational skills to work independently to meet deadlines, with frequent interruptions, and prioritize workload to complete multiple, interrelated tasks accurately and efficiently, and see them to completion in a timely manner.--- Record keeping skills to file and maintain files both alphabetically and numerically.--- Interpersonal, communication and customer service skills to effectively interact with a wide variety of individuals to include co-workers, clients of the CAHFS and individuals from other University units and government/ outside agencies, both in person and on the telephone. Preferred:--- Knowledge of and experience interpreting University procurement policies and procedures.--- Experience using University systems (KFS, FIS Decision Support, Online PrePurchasing, AggieBuy, etc.).--- Experience reviewing and submitting revenue agreements. SPECIAL REQUIREMENTSThe University of California has implemented a SARS-CoV-2 (COVID-19) Vaccination Program SARS-CoV-2 Vaccination Policy (ucop.edu) covering all employees. To be compliant with the policy, employees must submit proof of vaccination or a University-approved exception or deferral. Background CheckThis position is a critical position and subject to a background check. Employment is contingent upon successful completion of background investigation including criminal history and identity checks. No SmokingUC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space. To view full job description and submit an on-line application visit UC Davis Career Opportunities at ID # 42411 The University of California, Davis is an Affirmative Action/Equal Opportunity Employer

Keywords: UC Davis, Davis , Purchasing Coordinator, Other , Davis, California

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